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Offer Letter Generator

byclaude-office-skills

Create formal employment offer letters with compensation and terms

HR & Recruiting Legal & Compliance

Offer Letter Generator

Generate professional employment offer letters that clearly communicate job terms and compensation.

Overview

This skill creates formal offer letters that:

Clearly state position and compensation
Outline key employment terms
Maintain legal compliance awareness
Create positive candidate experience

How to Use

Provide the following information:

Required

Candidate Name: Full legal name
Job Title: Position being offered
Start Date: Proposed start date
Compensation: Base salary and frequency
Employment Type: Full-time, Part-time, Contract
Reporting To: Manager's name and title

Optional

Equity/Bonus: Stock options, signing bonus, annual bonus
Benefits: Health, 401k, PTO summary
Work Location: Office address or Remote
Response Deadline: When offer expires
Contingencies: Background check, references, etc.

Output Structure

code

[Company Letterhead]

[Date]

[Candidate Name]
[Address - if known]

Dear [First Name],

RE: Employment Offer - [Job Title]

[Opening paragraph - excitement about offering position]

[Position details paragraph]

[Compensation paragraph]

[Benefits summary paragraph]

[Contingencies paragraph - if applicable]

[Next steps and deadline]

[Closing]

Sincerely,
[Hiring Manager Name]
[Title]

---
ACCEPTANCE

I accept this offer of employment:

Signature: _______________________
Print Name: ______________________
Date: ___________________________

Template Sections

Opening

code

We are pleased to extend this offer of employment for the position of 
[Job Title] at [Company Name]. After our interview process, we believe 
your skills and experience make you an excellent addition to our team.

Position Details

code

Position: [Job Title]
Department: [Department]
Reports To: [Manager Name], [Manager Title]
Start Date: [Date]
Work Location: [Location/Remote]
Employment Type: [Full-time/Part-time/Contract]

Compensation

code

Base Salary: $[Amount] per [year/month/hour]
Payment Schedule: [Bi-weekly/Monthly]

[If applicable:]
Signing Bonus: $[Amount], payable [timing]
Annual Bonus: Up to [X]% of base salary, based on performance
Equity: [X] stock options, vesting over [Y] years with [Z]-year cliff

Benefits Summary

code

You will be eligible for our comprehensive benefits package, including:
- Medical, dental, and vision insurance
- 401(k) with [X]% company match
- [X] days paid time off annually
- [Additional benefits]

Full benefits details will be provided during onboarding.

Contingencies

code

This offer is contingent upon:
- Successful completion of a background check
- Verification of your eligibility to work in [Country]
- [Other contingencies]

Acceptance Terms

code

Please indicate your acceptance by signing and returning this letter 
by [Date]. This offer will expire if not accepted by this date.

If you have any questions, please contact [Name] at [Email/Phone].

We look forward to welcoming you to the team!

Examples

Example Request

code

Create an offer letter:
- Candidate: Sarah Johnson
- Position: Product Manager
- Start: March 15, 2026
- Salary: $145,000/year
- Bonus: 15% target
- Equity: 10,000 options, 4-year vest
- Manager: Mike Chen, VP Product
- Location: Hybrid (NYC office 2 days/week)
- Deadline: January 31, 2026

Example Output

code

ACME CORPORATION
123 Innovation Way, New York, NY 10001

January 15, 2026

Sarah Johnson

Dear Sarah,

RE: Employment Offer - Product Manager

We are thrilled to offer you the position of Product Manager at ACME 
Corporation! Your experience in B2B product strategy and your insights 
during our interviews impressed the entire team. We believe you'll make 
significant contributions to our product vision.

POSITION DETAILS
Position: Product Manager
Department: Product
Reports To: Mike Chen, VP of Product
Start Date: March 15, 2026
Work Location: Hybrid - NYC office (Tuesdays & Thursdays), Remote otherwise
Employment Type: Full-time, Exempt

COMPENSATION
Base Salary: $145,000 annually, paid bi-weekly
Annual Bonus: Target of 15% of base salary ($21,750), based on individual 
and company performance
Equity: 10,000 stock options, vesting over 4 years with a 1-year cliff

BENEFITS
You will be eligible for our comprehensive benefits package starting on 
your first day, including:
- Medical, dental, and vision insurance (100% employee coverage)
- 401(k) with 4% company match
- 20 days paid time off + 10 company holidays
- $1,500 annual professional development budget
- Commuter benefits

This offer is contingent upon successful completion of a standard 
background check.

Please indicate your acceptance by signing below and returning this 
letter by January 31, 2026. If you have questions, please reach out 
to me directly at mike.chen@acme.com.

We're excited about the possibility of you joining our team!

Sincerely,

Mike Chen
VP of Product
ACME Corporation

---
ACCEPTANCE

I accept this offer of employment and agree to the terms outlined above.

Signature: _______________________

Print Name: ______________________

Date: ___________________________

Best Practices

Do's

Use clear, straightforward language
Include all material terms
Specify deadlines clearly
Provide contact for questions
Include signature block

Don'ts

Don't make promises outside standard terms
Don't include discriminatory language
Don't forget contingencies
Don't omit important details
Don't use overly complex legal jargon

Legal Considerations

Offer letters are generally not contracts (add disclaimer if needed)
At-will employment should be stated clearly (US)
Equity terms should reference full agreement
Have legal/HR review before sending

Limitations

This is a template guide, not legal advice
Employment laws vary by jurisdiction
Company-specific policies must be incorporated
Complex equity arrangements need legal review
International offers have additional requirements